Event

Announce New and Recurring Events

Summary

Create an Event Page to announce your agency's new and recurring public events, meetings, and hearings. Customize your page by adding images, links, and buttons.

Note: New events are not automatically posted once published. Limited information will show up in agency calendars until approved for publication.

Audience

Editors, Publishers, and Web Managers.

How To

  • 1

    Create an Event Page

    Navigate to:

    • Content > Add Content > Event.
    Create Event menu.
  • 2

    Title

    Fields marked with an asterisk (*) are required.

    • Title (*) — Enter a name for the Event Page.
      • Note: The optimal Title length is less than 60 characters, including spaces.
    Event Title.
  • 3

    Main Image

    • Mail Image — Choose a main image for the event, if desired.

    In the Main Image field, click Add Media.

    Note: If a Main Image is added, it will appear above the content placed in the Event Description field below.

    Add Media button.

     

    Minimum Recommended Image Sizes for Events:

    • Page View — 1480 (w) x 833 (h)
    • Grid View — 825 (w) x 600 (h)
  • 4

    Summary

    • Summary — Enter a summary for the Event, if desired. Adding relevant terms to the Summary field helps with search results. Up to 150 characters of descriptive text can be added. The text will not be visible.
      • Note: Leave the Summary field blank to use a trimmed value of the full text as the summary.
    Event Summary field.
  • 5

    Event Description

    • Event Description — Use the Text Editor to add content (as with Microsoft Word). The Event Description is shown in search results, up to 150 characters.
    Event Description field.
  • 6

    When

    • Enter Start/End Dates and Times for the Event.
    Event Dates interface.

     

    • Use the Date picker to enter the Start and End Dates for the Event.
    Event Date picker.

     

    • Use the Time picker to enter the Start and End Times for the Event.
    Event Time picker.

     

    • Use the Duration menu to select a duration for the Event.
    Event Duration menu.

     

    • Check the All Day option, if desired.
    Event All Day option.

     

    • The format for time is HH:MM (AM or PM). For example, 10:00 AM.
    • Note: Dates and Times can also be entered manually. Click the fields to enter values manually: [mm/dd/yyyy] [--:-- --].
  • 7

    When

    Fields marked with an asterisk (*) are required.

    • Country — Select United States from the dropdown menu.
    Country menu.
    • The address fields will auto-populate: Location Name, Street Address (*), City (*), State (*), and Zip Code (*).
    Event Address fields.
    Event Address fields.
    • Select North Carolina from the State menu.
    Event State menu.
  • 8

    Register Link

    • Register Link — Enter a URL for a Register button (online access), if desired.
    Event Register Link
  • 9

    Cost

    • Cost — Enter a cost for the Event, if relevant. 
    Event Cost field.
  • 10

    Contact Info

    • Contact Info — Enter information for the main contact person: Name, Email, and Phone Number.
    Event Contact Info fields.
  • 11

    Organizer

    Information for the Event Organizer.

    Division/Office

    • Organizer — Enter the name of the person or group responsible for hosting the Event. If the name is already in the system, it will appear in a dropdown list.
    Event Organizer field.

    Link

    • Enter a URL and Link Text for the person or group hosting the event.
    Event Organizer Link fields.
  • 12

    Related Information

    Information for Related Content, Event Type, Event Terms, and Documents.

    Related Content

    • Enter a URL and Link Text for Related Content.
    • To add another Link, click Add Another Item.
    Event Related Content Link fields.
    Event Related Content: Add Another Item button.

     

    Event Type and Event Terms

    • Event Type and Event Terms are taxonomy fields. If a selection is made here, the term appears at the bottom of the saved page with special treatment. It also helps site visitors filter Events on the Event List page.
    Event Terms taxonomy fields.

    Documents

    • To upload a Document associated with the Event, click Add Media.
    Event Documents: Add Media button.
  • 13

    Save

    • Click Save at the bottom of the Create Event page to save and view results.
    Event Save button.
  • 14

    Create a Scheduled Event

    To create a Scheduled Event:

    • Repeat each step above.
    • At the bottom of the Create Event page, change the Save As: status to Unpublished.
    Event Save As Status: Unpublished.

     

    • Navigate to Right Rail > Scheduling Options.
    • Expand Scheduling Options.
    Event Scheduling Options

     

    • In the Publish On field, use the Date and Time pickers to choose when the Event announcement will be published.
    Event Scheduling Publish On field.

     

    • Set the Publish State field to Published.
    Event Scheduling: Publish State.

     

    • Repeat for Unpublish On and Unpublish State, as desired.
    • Click Save at the bottom of the Create Event page.
    Event Save button