As you work toward accessibility compliance for Title II ADA, you'll quickly discover just how many documents you've published to your site.
A public website shouldn't be a document repository. Ask yourself:
- Does the public need to see this?
- Can we move it to our intranet/Sharepoint site?
- Is the information duplicated somewhere?
- Are we legally required to keep this online?
- Can it be marked as "archived"?
Did You Know
- All state agencies have used State Archives’ Functional Schedule since 2017 to standardize disposition of records across state government. The Functional Schedule includes the proper management and retention of records and documents, including:
- Meeting minutes, agendas, reports, documents with newer versions, items that are no longer in use/relevant/replaced, documents stored in multiple places, etc.
- State Archives records management analysts are available to provide assistance to state agencies with using the Functional Schedule and are assigned to work with specific agencies. Find the records analysts and contact information for your state agency.
- Your state agency also appoints chief records officers to represent the agency in records management concerns. This includes providing guidance on the appropriate storage of public records. Find your agency’s records officer to discuss any questions you may have.
- Discuss with your agency’s general counsel/legal division, communications office, or public information officers for questions and advice.
If you haven’t already, talk to your records officer and divisions to help. Find some of those easy wins that you may be able to remove a number of documents.
Learn more from DIT about document accessibility and find strategies for remediating document libraries.